Guidelines for Presentations at
THE 5th INTERNATIONAL CONFERENCE ON THE EFFECTS OF NOISE ON AQUATIC LIFE
Please review the following material for the type of presentation you are giving at the meeting. Please note that Speed (Lightning) Talks and Coates Speed Talks also include presenting a poster. Thus, the talk should highlight the material and take-home message of the poster. Specific instructions for preparing your PowerPoint presentation are below.
- We will have a professional AV setup and staff working with us on presentations and so it is particularly important that you adhere to the presentation information given here.
- The length of each talk is 15 minutes. There will be no questions following each talk. Instead, questions and discussion will be at the end of a session comprising talks of a common topic. The session chair will moderate this discussion.
- All presentations must use PowerPoint or be in pdf format, and must run on a PC. There are NO options for any other format. PLEASE SEE INSTRUCTIONS BELOW FOR HOW TO PREPARE YOUR PRESENTATION.
- All posters must be in PORTRAIT ORIENTATION (i.e., larger in vertical than horizontal dimension). Failure to follow this requirement will mean that the poster will not fit on the allotted board. Poster size should be A0.
- Poster BOARD dimensions = 1 meter wide x 1.25 meters high
- Posters should be clear and easy to read. Type size should be sufficiently large to allow people to read from 2-3 meters. Minimum of 1 cm high for text and 2.5 cm high for titles.
- Design the poster to convey a CLEAR MESSAGE. If the message is not clear at first glance, the reader will move on to the next poster.
- Avoid overload. Too much information detracts from the overall impact. LESS IS MORE!
- The SIMPLE use of colour can enhance a presentation, but do not make the poster too complicated.
- Consider the use of a suitable photograph, but do not make it the background of the poster. Keep logos and credits to a minimum and discrete. Proof-read the poster.
- If you want to have videos or computer demonstrations for your poster, you are responsible for providing the device and for its security.
Speed Talks and Coates Speed Talks
- The purpose of the speed talks is to share the highlights of your research and the major take-home message. The audience, after hearing your talk, can go to the poster, get details of your work, and have discussions with you. Therefore, based on experience with speed sessions at our past meetings, we strongly advise not to include methods, but to focus on a brief overview of the overall outcomes of your work. Thus, please concentrate on the main results and conclusions. Avoid going into details about methodology, background, and acknowledgements.
- See poster information for how to do your poster.
- You have 4 minutes maximum for the talk. There are no questions; people can ask questions at your poster.
- You may have no more than 4 slides.
- SEE INSTRUCTIONS BELOW FOR HOW TO PREPARE YOUR POWERPOINT PRESENTATION.
- Based on our experience from past meetings, we make the following recommendations so that you will have the most effective Speed presentation:
- DO NOT try and cram more than one slide’s worth of material into a single slide.
- DO NOT try and give all of the information from your poster.
- DO NOT try to cram a 15-minute talk into 4 minutes.
- Consider using the first slide to set up the most important research question or hypothesis.
- Perhaps use two slides to present results, in a simple and direct manner (details can be on your poster).
- Perhaps use the fourth slide to present your major conclusions.
HOW TO PREPARE YOUR POWERPOINT PRESENTATION
- You must provide your presentation on a USB stick on Sunday before the meeting or on the day before your talk (including Speed Talks) is to be presented. A person will be designated to receive the presentations and to try them out on the AV system before the paper is presented.
- It is not possible to use one’s own computer for presentations. There are no exceptions!
- The format of the PPT must be a recent version of PowerPoint. All PPT should have an aspect ratio of 16:9, which is HD Widescreen. Presentations in PDF format are also acceptable.
- MAC users should please make sure in advance that their PPT will work with a PC computer. There are common problems when eps figures are embedded in Mac-PPT presentations. [Please see information below on how to convert.]
- Label your file name starting with the name of the presenting author and the first four words of your title (e.g., Weber – Ossicles of the ear).
- If you are using audio, the sounds must be embedded in your presentation. We will have excellent audio facilities.
- Videos must NOT be embedded in the PPT. Instead, place a slide where you want the video with the file name of the video. Videos must be on the USB in a separate file with the same label as the PPT and slide number where you want the video. The AV person will cue those when needed. Using unconventional codecs should be avoided. All video files should have an aspect ratio of 16:9 (HD widescreen). The ideal video format for the files to be given to us is.MP4 (resolution: 1280×720 or 1920×1080, audio: 44.1 kHz, 25 frames per second). The purpose of not embedding videos is that they sometimes do not work from within PPT (even if the video works on one computer it may not on another).
- The room for presentations will be relatively wide and we will have a large screen to allow images to be seen easily from the back of the room. Thus, please set up slides so that any text or images are crisp and clear and will look good from the back of the room. We suggest:
- Large font
- Images that make maximum use of the space on the slide rather than having a slide that has a small image surrounded by very large background.
- Have high contrast between the font and the background. We suggest a dark font on a lighter background
- If you are not sure how to do the best PPT presentation, do a search on Google for “PowerPoint Presentations” and you will find numerous links that give excellent advice.
Considerations for Mac Users [from Acoustical Society of America instructions for authors]
- Pictures: If you use a version of PowerPoint prior to 2008, please be sure any embedded pictures are not TIFF format. These images will not show up in Windows PowerPoint. With PowerPoint 2008 for Mac, this is no longer an issue, and any inserted image will be compatible.
- Movies: Note instructions elsewhere for videos – they must NOT be embedded in your presentation.
- Keynote Users: Keynote will not be accepted since it cannot be played back on PC. Please export your presentation as a PowerPoint.